This free vendor list template gives you a structured spreadsheet for tracking all the businesses you purchase products or services from. It includes fields for a unique vendor ID, company name, primary account contact, phone, email, mailing address, city, state, postal code, country, service category, contract status, and notes. Available in Microsoft Excel.
A vendor list is a centralized record of every supplier your company works with. It gives procurement, finance, and operations teams a single source of truth for vendor contacts, contracts, and account details, replacing scattered emails and spreadsheets with one organized file.
Complete, consistent entries make it easy to find the right contact the moment you need them. A well-organized vendor list also simplifies compliance reviews, contract renewals, and onboarding new team members who need to get up to speed on supplier relationships quickly.
Frequently asked questions
Is this template free?
Yes. Download it instantly after submitting your email. No credit card required.
Is it customizable?
Yes. Add columns, categories, or filters to match your procurement workflow and supplier volume.
How many vendors can it track?
As many as you need. The template scales to any team size or supplier base.